September 18

Case Study: IMPC Asia-Pacific 2022

Over three days on August 22-24, the Australasian Institute of Mining and Metallurgy (AusIMM) hosted the IMPC Asia-Pacific 2022 conference at Crown Promenade. The conference brought together delegates from Australia, the Asia-Pacific and other regions to share best practice and knowledge in mineral processing.

We were engaged to film and livestream the event to their online audience, organise speaker pre-records and also photograph the event.

The brief

The conference was to have an online audience as well as a live one, with some of the speakers also taking part virtually. The client wanted their experience to be just as professional and polished as those who were attending in person.

Along with coordinating and filming 50 speaker pre-records, we were to film and livestream the event across three separate rooms, liaising with the in-house AV team and providing an 11-person crew to ensure every room and angle was covered and to coordinate the livestream.

As you can imagine, project management played a key role in making sure the conference went smoothly!

Andrew Jenkin on stage talking in front of podium, presentation in the background

The IMPC Asia-Pacific 2022 Conference

Success starts with the planning

With many moving parts to the project, efficient project management and organisation was paramount. Pre-planning included:

  • weekly WIPs
  • set up of pre-recording link and content management workflow
  • completing all 50 pre-records before the event
  • meetings with venue and in-house AV team to check all systems and capabilities are considered.
  • remote technical stream testing and program run through
  • bump in the day prior

Photography

Group of people standing around a table talking

A candid shot from the day 

The photography component of the project included capturing all aspects of the event on each day, from set-up, arrivals, networking and candids to presentations, speakers, and the general atmosphere.

Our professional photography included standard editing (selection, colour correction, exposure adjustment, sharpening and cropping), and key images were provided by 10am the following morning each day, so our client were able to share professional imagery of the conference as it progressed. We delivered the full suite of images within the week following the event.

Hybrid event services

Pre-recording sessions covered AV set-up and visual adjustments with the speaker, along with editing, so they were ready for the conference.

There were three rooms that needed to be livestreamed on the day: the Plenary, and two additional rooms. Each had a livestream technician, and they were supported by production crew, Zoom Green Room operators for receiving remote speakers and a camera operator in the main room.

Speaker footage streaming on laptop
livestream technicians sitting behind their laptops

Our livestream techs hard at work!

We were certainly kept on our toes during the conference, with some speakers unable to make it in person for various reasons. We were able to receive their recordings, edit and have their records ready for presenting all on the day – something our client was extremely grateful for and a service we were happy to provide!

We also offered post-event editing, which included editing live presentations for on-demand purposes and supplying edited videos within 24 hours of the event.

We’re proud of the relationship we have created with AusIMM and we look forward to working with them on more projects in future.

Are you considering hybrid?

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Tags

Hybrid Event, Livestreaming, Photography, Project Management, Virtual Event


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